EIKONA Document Management

How to make documents available easily and securely.

EIKONA Document Management lets you share with your customers the exact documents they need.  

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  • Freely configure document types
  • Simple upload via REST API
  • Email notification of incoming documents
  • Rights and roles management
  • Fast and secure via cloud
  • Deep links directly to the desired document

Always provide the right documents

Use the Document Management System (DMS) to share with your customers the exact documents they need. You, as the creator of the files, define who should be able to access and view the files, and in what context. You decide who can access invoices, damage documentation, or PODs (proofs of delivery). Keywording allows you to quickly access all information.

The best modules for a perfect
supply chain. Simple and straightforward.

Add these modules to EIKONA Document Management:

Share all data

Our EIKONA Document Management module for logistics works very simply: open your web browser, upload the documents share the link or send your customers an email notification of new documents. The trick: our document management software manages all files. Even those that are unrelated to a shipment or logistics service. This includes, for example, invoices, rate information, packaging guides and any other documents. Everything you need to do business with your customer will be housed here.

Digital document management for fast service

Use the DMS to make important information such as rates and invoices instantly available to your customers online. Without any delays due to inquiries or searches. This speeds up your logistics processes. If you wish, the upload is done automatically via an interface as soon as a new document or a current version is available. You simply define which documents are available to whom in the rights and role management section of the DMS.

EIKONA Document Management
Always share the right thing

With this tool, you no longer need paper documents.

Simple data provision

You share with the customer the documents that you both need for your successful businesses.

Individual rights management

You define which documents are visible and who in the customer's organisation can see them.

Secure data storage

You simply transfer the documents to the module. We ensure that they are securely stored and provided.

All the information in a compact format!

Download data sheet
EIKONA Logistics Blog Optimal control of cross-company cooperation

Effective cross-company collaboration requires sharing important data with as many stakeholders as possible at an early stage.

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Frequently asked questions

What kind of documents are usually managed here?

We set up the categories in which you want to organise your documents according to your wishes. Most of our customers differentiate between proofs of delivery, delivery notes, invoices, contracts, rate sheets and internal company documents.

How can I ensure that it is always the right people who have access to the relevant document ?

You can use the rights/roles system to ensure that users can only access documents that they are authorised for.

How can I archive documents in compliance with German GAAP?

You can easily link EIKONA Document Management with the EIKONA Digital Archiving module. That way, you can store all content in an audit-proof manner. This allows you to comply with the legally required archiving periods and retrieve documents from your digital repository at any time.

What distinguishes EIKONA Digital Archiving from EIKONA Document Management?

Digital archiving is subject to strict rules, such as those on document immutability. Document management, in contrast, is a contextual operational system that facilitates workflow in day-to-day business. The EIKONA Digital Archiving module references all the data to orders and stores it in an audit-proof manner. That means the data can also be accessed from EIKONA Track and Trace. In EIKONA Document Management, on the other hand, service providers can store and share documents (records of damages, etc.) with clients.