E-mail security

Screenshot of an encrypted e-mail which stands for security in internal corporate communication.

If e-mails are sent unencrypted, they can be intercepted, easily read and even contents or the sender's address can be passed on in an altered form. Therefore, wherever possible, you should pay attention to encrypted internet communication. E-mails in particular should at least be digitally signed or even encrypted in order to communicate sensitive data such as business letters and customer data securely.

The legal regulations are clear in this respect: the annex to section 9 of the Federal Data Protection Act (BDSG old version) already defined clear rules for data processing in organisations, the so-called "Eight Commandments of Data Protection". Nevertheless, it happens frequently: contracts, agreements and sensitive business data are sent en masse every day in unprotected plain text by e-mail. In other words, with a medium whose essential technical basis is already more than 25 years old.

Protect your corporate communication

In order to securely exchange and store or archive e-mails and sensitive data, very special security technologies with encryption algorithms have been developed that reduce the risks of digital information exchange to a minimum. In addition to e-mail encryption for secure sending and readability of the mails only for the consignee, defence against malware is of course also indispensable. In order to meet legal requirements, audit-proof e-mail archiving (according to HGB, AO and GoBD) must also be guaranteed.

How does e-mail encryption work?

In order to protect the content of e-mails from espionage or manipulation, unencoded texts and / or attachments are converted into an unreadable character string by an encryption process. Individually definable rules are used to automatically encrypt and digitally sign the e-mails centrally and without the user having to intervene. Contents can only be made readable again with the help of a corresponding key. This key is exchanged between the communication partners beforehand.

Every day, approximately 293 billion emails are sent worldwide. By 2023, this number is expected to grow to approximately 347 billion emails per day!

EIKONA Logistics relies on the MailSealer security solution developed by REDDOXX, which supports the globally used S/MIME standard for the encryption and signature of emails. MailSealer Light also enables encryption via a self-assigned password - independent of certificates or public key infrastructures (PKI).